| Execute | 100 | Implementation of a custom field in Canvas to store an unmodified version of Campus UIDs | EPPN is added to Integration ID field in Canvas | 07-08-2018 | 09-01-2020 |
| Execute | 100 | Syllabus Page should not be mandatory on the course navigation | Syllabus page should be made a flexible item only within sub-accounts that contain non-term based courses to avoid confusion when assignments without due dates are alphabetized. DLE SM response:
The Syllabus page is enabled by default in the course Navigation menu, but can be removed by users with Teacher access. At the time of this request, the Syllabus page was made a flexible item to avoid confusion when assignments without due dates are alphabetized on the course summary section of the syllabus page. As of 3/21/20, the instructor can select to remove the course summary section from the syllabus page, so the need to hide the syllabus page is no longer relevant.
| 09-05-2018 | 10-25-2018 |
| Execute | 100 | Add Discussions to Course Navigation Bar | Allow discussions to be added to the course navigation bar | 09-12-2018 | |
| Execute | 100 | Ability to enroll students in SIS courses for the purpose of student incompletes | A tool has been deployed in the Canvas Development Framework that allows student access to be extended in an auditable way | 09-25-2018 | 12-01-1019 |
| Hold | -1 | Allow Flexibility with Canvas Home Page | Home page flexibility will be reviewed after the Student Usability Study is completed during Fall 2020/Spring 2021 terms | 10-24-2018 | |
| Not Approved | -1 | Modification to the Course Name and SIS ID | This is not possible in the current integration configuration. As technology changes in the middleware, we can re-evalute | 10-24-2018 | |
| Not Approved | -1 | Act as User permission for Campus Admins | At this time, the functionality in Canvas does not support the auditing and logging needed to turn on this function | 02-06-2019 | |
| Execute | 100 | Add Facilitator to Course Level Role in CE & T&D Instances | Create the Facilitator role in CE and TD to allow user to faciliate the course but not change the content of the course | 03-06-2019 | 08-05-2019 |
| Execute | 100 | Add Support Admin and Reporting Admin to CE & TD insances | Create the Support Admin and Reporting Admin roles to the Continuing Education and Training and Development Instances | 03-06-2019 | 08-05-2019 |
| Not Approved | -1 | Allow Students to Modify Name in Canvas Profile | The preferred names are updated in the SIS so they flow into Canvas via the integration and identity provider on each login. The name will be consistent with the gradebook and other applications by using the preferred name process in the SIS | 03-08-2019 | |
| Hold | -1 | New Gradebook Final Grade Override | Final grade override will be enabled once the grade override is included in the grade passback message to the SIS. | 03-13-2019 | |
| Execute | 100 | Kaltura Player without Speed Selector | Give instructors the option to not allow viewers to change the speed of the video. | 06-06-2019 | 06-26-2019 |
| Execute | 100 | Create Student Mentor Role | Creation of a role for student mentors (especially for large classes) with ability to communicate but not edit or delete content in the course | 07-23-2019 | 09-02-2019 |
| Not Approved | -1 | Global JavaScript Update – Admin Term Sorting | This change is against the CSS policy. Canvas made a change to the admin screen to allow users to type in the term to find it. | 08-08-2019 | |
| Execute | 100 | Reporting Admin with less permission | Reduce Reporting Admin role to create Reporting Admin Lite role capable of pulling provisioning reports but having no access to course content, grades and users. Reports only admin role added | 10-21-2019 | 01-09-2020 |
| Hold | -1 | Make root level logs available to sub account administrators | The permissions are only available at the root level and can not currently be granted to admins under current configuration. Change request is set to On-hold for future evaluation. | 12-05-2019 | |
| Execute | 100 | Activate Microsoft Teams in Canvas | Teams is available in Canvas for all users | 03-05-2020 | 03-05-2020 |
| Execute | 100 | Add Collaborate Ultra to Default Navigation Bar | During COVID 19 shutdown, Collaborate Ultra was added to the default navigation bar in courses. | 03-13-2020 | 03-16-2020 |
| Hold | -1 | Kaltura Multisource Player for Share and Embed | Requirements need to be reviewed for the request | 04-01-2020 | |
| Execute | 100 | Kaltura New Player for Playlist | New player option for playlists including vertical orientation, share button and download button | 05-20-2020 | 06-02-2020 |
| Not Approved | -1 | Enable Power Automate to allow admins to develop processes to add/drop enrollments without updating PeopleSoft SIS enrollments in courses | DLE SM Response: Request rejected due to conflict with key priciples of the DLE that all student enrollments are driven by the SIS. The enrollment from the SIS ensures that all applicable enrollment processes are followed. There are processes that rely upon the SIS dependencies for enrollment that do not exist in Canvas. | 07-17-2020 | |
| Execute | 100 | Change "Master" course term to "Sandbox" course term | Request: Reviewed terminology from the perspective of equity and inclusivity and the term "Master" was identified as a problematic term, would like to see Master Course changed to Sandbox Course as they believe it correctly identifies the function while avoiding the negative connections to the word Master. DLE SM Response: This request was reviewed by DLE AC on December 15, 2020 and it was recommended to move forward with this request. The change was prioritized and added to the DLE service management roadmap with target completion in Summer 2021. | 10-19-2020 | 04-20-2021 |
| Not Approved | -1 | Notification Viewing | Request: Allow admins to see what notifications have been sent to a user. DLE SM Reponse: Does not pass security review. Current process is to log ticket with Tier 1 support to get information on notifications. | 10-21-2020 | |
| Execute | 100 | Report on URL or phrase in courses | Request: Create a report to allow reporting admins to generate a list of courses that contain a certain URL or phrase. This can be used when changes are being made to websites, tools or processes that are related to courses. The request was originally made from Stout for a URL change, then generalized into a report. DLE SM response: As of 2/4/21, the development has started. The first version of the DLE Datasets reporting tool to create the report was deployed around beginning of March 2021. | 11-19-2020 | 03-15-2021 |
| Execute | 100 | Add Kaltura Course tools | Request: Add Kaltura Course Tools for instructors to manage media from their Canvas courses. There are increasing numbers of groups and media to manage in Kaltura and this will allow instructors and admins to manage Kaltura groups rather than going to UWS admins. DLE SM response: Deployed on 1/21/2021 | 11-19-2020 | 01-21-2021 |
| Execute | 100 | Add Interpreter Pre-semeseter course level Role to CE Canvas account. | Request: Add the Interpreter Pre-semester course-level role to UWGB's CE Canvas account. This role exists in the instructional account. A role like this is needed to give read-only observer-like access to unpublished courses in our CE instance. This role is useful for facilitating peer review of courses in development without giving edit rights to a user that doesn't need it. | 12-01-2020 | 12-02-2020 |
| Execute | 100 | Change term end date for spring to give extra time to resolve incomplete grades | Change the end of term date for the spring terms in Canvas from November 30 to December 31. This will allow institutions extra time to resolve spring semester incomplete grades. December 31 is closer to the end of the fall semester and some institutions allow the entire following semester for students to complete incomplete course work. Students will be able to use the entire fall semester to complete incomplete courses from the previous spring without any additional instructor or administrator intervention. DLE SM: Change scheduled for 5/15/21 | 12-01-2020 | 05-15-2021 |
| execute | 100 | UWM supplemental Sub account - add extend student access to supplement subaccounts | UWM offers several courses as both for-credit and non-credit, where our School of Continuing Education has agreements in-place to enroll non-credit students (with UWM identities) into for-credit courses. When this use case was addressed originally, the UWS DLE Team proposed making sub accounts for the programs in the supplemental sub account, then to crosslist for-credit sections into those courses. UWM would like Extend Student Access to be added to Supplemental because we have use cases in the space where for-credit students are crosslisted into buckets of other students, and if a for-credit student needs to do incomplete work, they’re unable to do so. DLE SM Response: Change will be reviewed with all institutions to determine if tool should be available for all sub accounts. | 12-04-2020 | 05-22-2021 |
| Execute | 100 | Rich Text Editor Favorites List | New Rich Content Editor – External Tool (LTI) Favorites: Set the first of two available options to be “Kaltura – Media Gallery and Browse and Embed”. Leave the second of two available options open to be set at the campus level. DLE SM Response: Change should be implemented by each institution at their top level subaccount for the uws.instructure.com instance on 12/22/20. This cannot be implemented at the UWS level due to the way Kaltura was implemented on the uws instance. TD and CE will be updated on 12/22/20 at the top level.
| 12-15-2020 | |
| Execute | 100 | Machine-Generated Captions | UWGB's recently adopted IT Accessibility Policy requires all instructional multimedia to be accessible. The accessibility working group has asked me to inquire whether it is possible "to have machine-generated captions automatically ordered in Kaltura upon upload of a new video." Is that a something that could be accomplished at UWGB or System-wide via a settings change? DLE SM Response: It is technically possible to enbale machine captionining for the the entire System for all institutions. While the machine captioning is 90%+ accurate, it requires human validation and correction to reach 100% accuracy. The DLE Service Owner will review with appropriate stakeholder groups across UWS to determine impact. Accessibility coordinators are reviewing and will have a response by 2/5/21 including fnformation on how to communicate if approved. | 01-12-2021 | 12-01-2021 |
| Execute | 100 | Add Pronouns | Add additional pronouns to Canvas Ae, aer, ey, em, ve, ver, xe, xem, zie, zir | 02-03-2021 | 03-15-2021 |
| Hold | -1 | Kaltura Video Tool Access | Appears you can't access all videos that belong to a specific user, unless the video owner matches the primary Canvas SIS ID for that user, or the video is already assigned to a group the owner is part of. DLE SM Response: That is a true statement. The Kaltura tool is intended to search on the owner of the entry which could be the group or individual. Course media accounts should be accessed through course media tool and that would give all of the teacher roles in Canvas the access they need to manage the course related media. We need more information on what process the request is trying to improve or what problem needs to be solved. This is on Hold waiting for more information. | 02-03-2021 | |
| Merged with UWGB request (line 38) on 1/12/2021 | -1 | Video Captions Default | change Kaltura settings to machine caption all videos by default. DLE SM Response: Duplicate of Machine-Generated Captions request. Closing this request and will use the other request going forward. | 02-16-2021 | |
| Not Approved | -1 | Admin Permission to Delete Assignments that violate HIPAA and/or FERPA | DLE SM Response: Canvas admins do not have permission to use "Act as User" which is required for this function. It cannot be turned on for our admins. If there is data that requires deletion, log a ticket with Instructure support to have the data deleted. The Instructure support KB has been updated to reflect this process. | 03-04-2021 | |
| Not Approved | -1 | Increase file storage | Bug issue that Canvas Support has escalated where graded discussions are not going into the submission file but staying in personal file which is full. Requesting increase in storage (even temporarily) until issue is resolved. DLE SM Response: Per Instructure, there is no bug. If the discussion is graded, the file upload does not count against the student's quota but will show in their user files. If it is an ungraded discussion, it does count against their quota. Here is a good cheat sheet on what counts against quotas https://s3.amazonaws.com/tr-learncanvas/docs/CanvasFileQuotas.pdf. | 03-16-2021 | |
| Not Approved | -1 | Reorder menu items | Would like to be able to reorder menu items so most relevant item could be place higher. DLE SM Repsonse: the current order is based on the Canvas documentation as determined by a collaborative group of institutions. Please see documentation for information on the setup https://kb.wisconsin.edu/dle/93759 . | 03-23-2021 | |
| Hold | -1 | Creation of report in DLE Datasets | Create a report in DLE Datasets that would allow admins to determine student access and usage of a Canvas course during a particular period, in order to determine utilization of "Preview Week." DLE SM Response: More details on requirements are needed. This can be done after June 2021. | 04-02-2021 | |
| Execute | 100 | Teacher permission to add/remove people (not students) from course | Teacher permission to add/remove people (not students) was removed at UW-Stout due to our 2 factor authentication rollout. The 2 factor rollout is now complete we would like the Teacher role to have permission to enroll people (not students) into their Canvas courses. DLE SM Response: This can be done for Stout. | 04-07-2021 | 04-20-2021 |
| Execute | 100 | UDOIT Reporting | We would like a report available that would show us the UDOIT data as it pertains to our campus. i.e., the data that is already available in the UDOIT Cloud Admin tool but with a filter for our campus. DLE SM Reponse: Vendor updated reporting capabilities in July 2021. Vendor recognizes that the report does not fully scale to meet our needs. We'll keep pressing for this. | 04-08-2021 | 07-30-2021 |
| Execute | 100 | Creation of Minimal Permission Admin Role | Make an admin role with minimal permissions that will allow institution-level support staff to search for courses and people, have read-only access to the Settings area, the People tool, but no other access to courses. DLE SM Response: Search-Only Admin role can be created. | 04-30-2021 | 12-16-2021 |
| Execute | 100 | Remove Big Blue Button (Conferences) as a navigation option in Canvas | | 08-06-2021 | |
| Not Approved | -1 | Registration Non-Payment Feature Request | Soon after the last drop day for a term our registrars office has to preform “administrative drops”. Normally this is because of a lack of payment. Normal email reminders and text messages do not get the problem resolved. When a student looses their Canvas courses however that seems to spurs students onto action. The way the registrars office handles these drops in PeopleSoft is very lengthy. They would just like an easier / faster way to remove the courses from the students view and to give them their courses back when their bill is paid. DLE SM Response: Canvas added a Suspend user function Jan 5, 2022 (see: https://community.canvaslms.com/t5/Canvas-Releases-Q-A/Releases-Q-amp-A-2022-01-05-Account-User-Suspension-Link/m-p/502757#M604 ) Testing reveals that just-in-time provisioning and our single sign on setup make this feature unworkable. Any further solution would require significant development time. | 10-19-2021 | |
| Execute | 100 | Turn off the Self Service User Merge feature | The University of Wisconsin System can institutions can prevent users from being able to merge users in an account by turning off the Self Service User Merge feature option in Account Settings. Admins would still be able to merge users if necessary. This would be implemented in all three UW-System Canvas instances. Users would no longer be able to combine accounts from different institutions on the Instructional instance and the Training and Development instance. In the Continuing Education instance, users sharing a computer would not be given the option to combine both accounts and accidentally combining accounts that should be separate. In addition, some users have been able to merge their university account with their Continuing Education account and that should not happen. This is a new featured enabled by Instructure. | 10-27-2021 | 12-14-2021 |
| Not Approved | -1 | Turn off “Start a New Course” button on the user dashboard for all instances (as it was for SIS), or be replaced with the functionality of the Sandbox creation button currently in the Help area. | Currently users with the Teacher role able to create additional courses where they can add users as Students. Several admins have had difficulty with courses being created in places they were unable to access as admin, resulting in the need to have UW-System move the courses. The admins at the Release Notes meeting were all either comfortable with the idea, or in favor of removing the button from the Continuing Education and Training accounts. DLE SM Response: Start a New Couse is only available in Training and Development and Continuing Education instances. Modifying the Sandbox creation tool to also work on these instances would require significant developmen time. DLE Support Team can give campus Canvas admins access to the subaccounts where instructors would be creating new courses. | 10-29-2021 | |
| 100 | Add a transcript player option to the embed settings menu when embedding an audio-only Kaltura entry in Canvas. | The transcript player is currently available when embedding video entries, but there are no alternative players available when embedding an audio-only entry. This change will allow instructors to easily add a downloadable and printable transcript of their captioned Kaltura audio lectures underneath the audio player controls when embedding media into Canvas. Offering alternatives to auditory information helps more than just students with hearing disabilities and is a recommendation contained within the Universal Design for Learning framework (https://udlguidelines.cast.org/representation/perception/alternatives-auditory). Adding the transcript player option would provide an easy way for instructors to provide a text alternative to the audio content they share in Canvas courses. | 11-09-2021 | 04-26-2022 |
| 100 | Add a download player option to the embed settings menu when embedding an audio-only Kaltura entry in Canvas. | The download player is currently available when embedding video entries, but there are no alternative players available when embedding an audio-only entry. This change will give instructors the option to share their audio-only Kaltura entries with an audio player that includes a button that allows students to download the shared audio file to their device. The ability to download an audio file for offline listening can help accommodate learners with inconsistent access to high-speed internet and learners who prefer to consume audio content during commutes or when they are otherwise "on-the-go". | 11-09-2021 | 04-26-2022 |
| Hold | -1 | Create an admin (sub-account level) role that has all of the permissions that an instructor has, but not all of the permissions that the institutional admin has. | Currently our Instructional Technologists (they have Support Admin piggybacked with Instructional Designer roles) cannot assist instructors with certain tasks without enrolling themselves into the course. Examples: Edit assignments, Change grading scheme, manage discussions, to name a few. DLE SM Response: On hold until the functionality exists in Canvas. With the current permission structure, a role with instructor-style access across an entire subaccount has almost the same level of access as an Institutional Admin and far more power than a Support Admin. | 02-08-2022 | |
| Recommend | 100 | Respondus Lockdown Browser Usage – DLE Dataset | The purpose of this report would be to allow data to be queried within the given Canvas Account to pull a list of courses and quizzes that are using the respondus lockdown browser.
The following flags are available within quiz_dim: browser_lockdown, browser_lockdown_for_displaying_results, browser_lockdown_monitor
Requested parameters: Filter by parent term
Data fields in report:
• course_dim.canvas_id
• course_dim.name
• course instructors name (comma separated list)
• course instructors email (comma separated list)
• # of students of active student enrollments in course
• course_dim.account_id
• course_dim.enrollment_term_id -> enrollment_term_dim.name
• quiz_dim.canvas_id
• quiz_dim.name
• quiz_dim.browser_lockdown (flag if lockdown browser is required)
• quiz_dim.browser_lockdown_for_displaying_results (flag if monitor is required for results)
• quiz_dim.browser_lockdown_monitor (flag if monitor is required)
• quiz_dim.unlock_at (quiz unlocked for students)
• quiz_dim.lock_at (quiz locked for students)
• quiz_dim.due_at (quiz due date)
I'm happy to assist with the development of this report if possible. Currently, we do not have any reporting available to know how many courses / exams are using the Lockdown Browser. The only reporting available from the vendor is respondus monitor usage. | 02-21-2022 | 02-25-2022 |
| 25 | Remove Course Media functionality | Users have experienced issues with instructors using the Course Media button on course homepages, resulting in media ownership issues as instructors believe that by uploading using that procedure, they will be able to automatically perform other documented tasks, which is incorrect as videos uploaded through that route are owned by the course group, not the instructor.
We would like the Course Media links removed to provide one logical path to uploading media to My Media. In this way, only one ownership path needs troubleshooting, not two. In addition, as Collaborate Ultra videos are no longer of concern to local support, the functionality has lost its original usefulness.
| 04-26-2022 | |
| 30 | Report of instructors using tool X in courses | Please develop a report that admins can run which includes all instructors using tool X in their Canvas courses.
- Includes all the information in the stock LTI report
- Includes individual columns detailing any user enrolled as Teacher, Facilitator, TA, and TA Grader
- Includes a column indicating publishing status | 04-15-2022 | |
| Execute | 100 | Enhanced Gradebook Filters | Enhanced Gradebook Filters feature option in Canvas should be changed from "on but locked" to "unlocked" so subaccount administrators should be able to expose the feature at the subaccount level. https://community.canvaslms.com/t5/Canvas-Releases/Canvas-Deploy-Notes-2022-03-02/ta-p/511945#toc-hId-1659034271 | 04-13-2022 | 04-15-2022 |
| 100 | Media Gallery captions ordering rules | In Kaltura's Canvas integration, change Media Gallery settings to allow instructors in Canvas course to set up Category rules for automatically ordering Kaltura REACH captions for videos added to a course's Media Gallery. | 04-11-2022 | 05-10-2022 |
| Execute | 100 | Item Banks Permissions | This is a permission request to have the permission added to the Institutional Admin, Support Admin, and Instructional Designer Admin to be able to manage Item Banks. Currently, the admin cannot see any Item Banks, other than their own. This could be problematic if there is a new instructor, or if an instructor suddenly leaves. This permission would allow the admin to share the item bank as needed. [Note: permission enabled for Institutional Admin role, but not Support Admin or Instructional Designer roles.] | 03-24-2022 | 08-25-2022 |
| Hold | -1 | Free Portfolium | Please make the free version of Canvas Portfolium available for use in Platteville. Information about what is included in the free version is available at https://community.canvaslms.com/t5/The-Product-Blog/Portfolium-Canvas-Portfolio-Comparison-Chart/ba-p/255112. DLE SM Response: the free Portfolium tool would need to be installed at the root level, and would be available for all users alongside the existing ePortfolio tool. As such, this would require broad support from the campuses.
| 03-09-2022 | |
| Execute | 100 | Canvas Course Search Tool | The DLE Student User Experience (UX) Study was completed and the findings revealed that students many times struggle with finding specific documents or other materials within their Canvas course. The native search functionality in Canvas is limited, and preliminary research revealed there are third-party tools available to help bridge the gap in functionality within Canvas. The need for a comprehensive search feature in Canvas is well-documented in several active discussion threads within the Instructure Canvas Community showing that this feature has been requested since spring 2015, with the latest post-dated Nov. 2021.
| 12-08-2021 | 01-30-2023 |
| Execute | 100 | Kaltura Tags when Captioning | Turn off the auto-generation of media tags when running machine captioning. This would prevent the "tag spam" that occurs when a video is captioned. Users will still be able to add tags to their videos on their own. | 12-07-2021 | 08-09-2022 |
| Execute | 100 | Manage Course Templates for Institution Admin | Can you please enable the permission for "Manage Course Templates" so that "Institution Admin" can add them please? This will allow departments to pre-populate courses with information. Our College of Business is exploring the possibility of adding sample syllabi and mandatory college/program information in each of their 700 level courses. | 04-29-2022 | 07-26-2022 |
| 100 | Enable dual screen in Kaltura Players | Enable "Dual Screen" feature in Kaltura video players on production instance to allow those players to correctly display multisource (picture-in-picture) videos outside of MediaSpace and the Canvas integration (where they already display correctly) | 05-09-2022 | 05-10-2022 |
| Execute | 100 | Increase file quota on UWS CE Canvas instance. | Increase the student file quota from 100MB to 200MB on the UWS CE Canvas instance. Our school for Arts is offering what would otherwise be for-credit courses to students from outside the organization for potential future credit. The nature of the class requires a larger storage quota than is currently configured. To accommodate the student work, we are asking for the quotas to be the same on CE as they are for SIS courses. In this case, the course work and course design are similar, and the ask on students is the same as in the for-credit version of the course. | 06-09-2022 | 06-16-2022 |
| Execute | 100 | Discussions Permissions on CE and TD | Update the permissions granted to field admins in the Continuing Ed and Training & Development sub accounts to include "Discussions - moderate" which allows for viewing all replies in a discussion. When trying to troubleshoot an issue for an instructor in a professional development course housed in TD, we were unable to view the discussion replies for the impacted Discussion. | 06-16-2022 | 06-21-2022 |
| Execute | 100 | SilverCloud in Help Menu | The Silver Cloud link needs to be removed from the Canvas Help menu. UW System has not renewed it contract with the Silver Cloud service so it is no longer available. | 07-07-2022 | 07-07-2022 |
| Execute | 100 | Course Delete Permission for Support Admin | Disable the Account role permission: Manage Courses > Courses - delete for the Support Admin role on all instances.
The change is requested in the interest of data security and records management. The permissions currently allow Support admins the ability to delete a course. When the permission was first implemented, it was to allow support admins the ability to reset courses. Now that the permissions are granular, I would like to remove that ability so course deletions must get review for appropriateness and destructiveness. | 07-12-2022 | 07-26-2022 |
| Hold | -1 | Kaltura Tool YouTube Download | In the Kaltura Tool (https://uws.instructure.com/courses/295904/modules/items/5075517) the Download link for a YouTube video is currently listed as "null." I noticed in the Kaltura KMC you can refine a search and search for "YouTube Videos." Each of those videos has a reference ID filled in, which is the ID of the YouTube video. Is it possible to add some code to Kaltura Tool so that if the video was loaded to Kaltura by YouTube, the Download link becomes https://youtu.be/[KALTURA_REFERENCE_ID] instead of "null?" | 08-03-2022 | |
| Execute | 75 | EBSCOhost and ProQuest integration name changes | Recently, both EBSCOhost and ProQuest LTI 1.3 integrations were made available inside of Canvas. Working with our library at [campus], they have requested some minor changes to the naming and description of these tools in regards to how they appear in Canvas.
EBSCOhost:
Current LTI Name: Library Resources
Proposed LTI Name: Library Resources - EBSCOhost
Proposed Description: Access to a variety of databases including Academic Search Complete, ERIC, Business Source Complete, MasterFILE Premier, Newspaper Source Plus, and others.
ProQuest:
Current LTI Name: Proquest
Proposed LTI Name: Library Resources - ProQuest
Proposed LTI Description: Access to a variety of databases including ProQuest Business One, US Newsstream, and others.
This change will better brand the resources as "Library Resources" and lump them together so they are easier to locate for users. | 08-04-2022 | |
| Not Approved/Hold | -1 | Course Utilization term data for 2018 and 2019 in DLE Datasets | Administrators would like to run reports that include 2018 and 2019 data - this is helpful when analyzing the adoption rates of Canvas over time and COVID impact so they can communicate this information to stakeholders. [DLE Service Team note: the team does not have the resources at this time to create this custom report.] | 08-26-2022 | |
| Not approved/Hold | -1 | Kaltura Tools Select All | Update the "Select all" setting in Kaltura Tools to only select the displayed / filtered results rather than selecting all results, whether they are filtered out or not. This will make it select only the videos that are viewable in the current filter. This will prevent people using Kaltura Tools from transferring every video on their account to a new owner rather than just those that are shown based upon the filtered results. [DLE Service Team note: This is documented as a Known Issue. The team does not currently have the developer resources to redesign the tool to change this behavior.] | 09-21-2022 | |
| Hold | -1 | Creation of vertical player in Kaltura to display vertical aspect ratio videos. | Add another player size option that would fit that vertical video formats better. The size of many mobile videos is 1080 x 1920. Note: Request put on hold because Kaltura doesn't currently support aspect ratios other than 16:9 in Canvas. Feature request submitted to vendor. | 10-17-2022 | |
| n/a | 100 | Canvas tool usage data by department | Canvas usage data broken down division within the institution. For example:
- College of Nursing
- College of Business
- College of Education and Human Services
- Online and Continuing Education
- UW Non College
[DLE Service Team note: Canvas released improvements to the Analytics feature which satisfy this request.] | 10-20-2022 | |
| Hold | -1 | Kaltura Video Quizzes in Mediaspace | Activate Kaltura Video Quiz feature in Mediaspace, to match Kaltura behavior through Canvas integration. Mediaspace is currently the only option for requesting professional captioning for Kaltura videos using the Quiz feature. Placed on hold due to gradebook issues if Quiz is used both through Mediaspace link and the Canvas integration. Will provide a workaround for professional captioning for video quizzes. | 10-24-2022 | |
| Execute | 100 | Enable Kaltura Hotspots | Initially, it was determined not to enable the kaltura hotspot feature due to accessibility concerns. Since it's been a few years since that discussion, i'd like to request we re-evaluate the feature to see if it's more accessible at this point.
The hotspot features would allow users to edit videos and place clickable links to external urls or to other spots in the video. We have users that are already doing this with unsupported tools, and if Kaltura supports this functionality it would be great to be able to offer that as an option in a supported tool. | 12-13-2022 | 04-18-2023 |
| Not Approved | -1 | UW-Madison rosters in the Canvas SIS instance | Provide a mechanism for select UW-Madison rosters to be included in the UW System Canvas SIS instance. Implement a workflow UW System institutions to define rosters from UW-Madison to sync to Canvas so they may be used in collaborative programs.
Making this change will allow campuses to better support its collaborative programs with UW-Madison, which currently include BSN@Home and Architecture. It will soon also include Atmospheric Science, and Freshwater Science as well as potentially an Engineering program. | 12-21-2022 | |
| Execute | 100 | TA Grader in Continuing Education | Please add the TA Grader course role to the Continuing Education instance of Canvas. One of our instructors is teaching a Continuing Education course this term and expected role parity between Instructional and UWS-CE so she could continue enrolling her TAs as TA Grader. | 01-23-2023 | 01-26-2023 |
| 10 | Additional Professional Captioning Vendor | We would like to have an additional option for professional captioning vendors within the Kaltura Reach service. The default vendor is unable to caption songs or full-length videos accurately, consistently, or clearly. Songs are rejected, which means they must be manually captioned by UW staff. I propose that an additional vendor, 3Play, be added to the list of vendor options for Kaltura Reach professional captions. | 01-31-2023 | |
| Execute | 100 | TA role and user management | Please change the following:
1. Update the TA role in all three instances so the functionality is the same. In the CE instance and TD instances, the TA role can add and remove users from a course. However, in the Instructional instance, that same role can't add or remove users.
2. Create a new role for user management in CE instance courses if the TA role will not have this ability.
3. Update the Course Level Roles document in the KB to indicate which roles can manage users in the course. | 02-02-2023 | 07-08-2024 |
| Execute | 100 |
Collaborative Program Admins | This would mean fewer steps for the Collaborative Program Admins when they are cross-listing courses for their program.
There are currently seven people with the role of Collaborative Program Admin in the Instructional Instance. There aren't any people in that role in the other two instances.
Collaborative Program Admins are able to view courses at all the institutions but in order for the Collaborative Program Admin to cross-list the various sections into course shells in the Collaborative Programs sub-account, they have to enroll themselves as a teacher in the sections for the course, cross-list the sections, and then remove themselves as a teacher from the sections. I propose that we add the permissions of Course Sections - edit and Courses - manage/update to the role of the Collaborative Program Admin. The granularity of Course Sections and Course permissions were added after our initial Canvas implementation so this option was not available to us before. | 12-14-2023 | 08-10-2023 |
| -1 | Enable Interactive Video Paths | While technically we can create video quizzes with Kaltura to make videos interactive, there is a known issue with video quizzes not sending scores to Canvas, so we cannot recommend that instructors use Kaltura’s video quiz functionality. Due to this issue, I have been researching other ways to add interactivity to our videos, and I found that Kaltura now has and Interactive Video Path functionality. [Note from DLE Service team: this is not a free feature. If any campus is interested in paying for it, we can begin discussions with the vendor.] | 06-05-2023 | |
| 100 | Accreditor role | We need an "Accreditor" role like the Teacher Reviewer role (able to see everything as a teacher but not edit), which does not have access to student names, submissions, or grades. We can use this role when going through accreditation while protecting FERPA rights of students. Request executed, role name changed to "Teacher - Read Only - No Student Data" | 06-28-2023 | |
| 100 | Teacher Reviewer Role | The "Teacher Reviewer" role currently cannot view the contents of discussions with lock dates set on them if the date has not passed. We request changing the permission settings on the Teacher Reviewer role to allow users to see discussion contents with a discussion lock date set (before the date has passed). | 07-17-2023 | |
| 100 | Allow Act as User permission for Universities of Wisconsin DLE Admins | Allow Act as User permission for Universities of Wisconsin DLE Campus Admins (currently Jason and Karla) when attempting to identify and resolve Canvas user issues. Tracking would be required by opening a ticket using the dlesupport@support.wisconsin.edu or current ticketing procedure. We have had issues recently with 3rd party tools and Question Banks that have been shared by retired faculty. This change would allow DLE support staff to observe, identify, and help resolve DLE issues. DLE Support would not be allowed to make changes while using Act as User. | 11-16-2023 | |
| 10 | Create role which enables existing administrators to modify (add, edit, delete) account calendars. | UWM's highly decentralized administrative structure limits the ability to centrally manage account calendars, which are likely to be a positive communication vector for student success at the program and department level, as well as the university level. By creating a role to add permissions to an existing role, we would be enabling maximum flexibility for assigning the permission to users. | 11-28-2023 | |
| Execute | 100 | Add speed control feature to Mediaspace webcast player. | We have been working to share best practices on video creation with our instructors, which has included the use of chapters within a longer Kaltura video. It seems that when a video with chapters is shared with a URL link, there is a need to use a specific player, Mediaspace webcast player. The player includes the chapters, CC options, and the option for full-screen viewing; however, it does not include the ability to control the speed of the video playback. We would like to request that this feature be added to this flavor as a way to allow the viewer control over the speed at which the video is played. | 01-31-2024 | 04-03-2024 |
| Execute | 100 | Enable Discussion permissions for the Instructional Designer account level role. | I recently discovered that the "Instructional Designer" account level admin role doesn't have the ability to create or edit Canvas discussions. This differs from the course-level "Instructional Designer" role. Also, I expect those "who are involved in course development" need to create and edit discussions along with the other course activities they can change (assignments, quizzes, etc.). A colleague pointed out that the current configuration may be because this account role has "no access to student information, interactions, or grades," though I think that interpretation doesn't take into account the need for instructional designers to change a range of course elements on the fly. | 05-10-2024 | 07-08-2024 |
| Recommend | 10 | Enable preferred name transfer in Canvas. | Assist UWM in adjusting our SSO and PAWS integration to enable preferred name transfer, per the request of our Registrar's Office. Part of this change request would ideally be to press Instructure to fully adopt preferred names in all areas of their interface *AND* in LTI. The preferred name is identified as a meaningful and important element of inclusivity and Equity. While not all systems at UWM are able to support preferred names, Canvas has such a high impact that preferred names truly matter. | 08-23-2024 | |
| Recommend | 10 | Course Media Button Removal Request | The DLE Kaltura admin group would like to request that the “Course Media” and “Course Media Settings” buttons be removed from UW System SIS courses for each University. This is an old tool and is causing confusion and support issues with faculty members on various campuses. We would like to see this removal happen in two different steps. We are not recommending that the video content be removed as part of this change request. Just that the buttons on the courses for the old tool be removed.
| 10-24-2024 | |